This page is used to help train new content editors during a Department Web Framework web editor training session. To schedule a web editor training, email us at asweb@uw.edu.
About Your Site
Production URLs:
The website linked above is part of the Department Web Framework, a series of sites supported by the marketing and communications web team in the College of Arts & Sciences. Documentation, tutorials, and other information about the framework is available on the Department Web Framework website.
All the content is organized into seven main sections: People, Programs & Courses, Study Abroad, Research, News & Events, Resources, and About. Take a few minutes to familiarize yourself with the content that lives in each section, as well as the content that lives on the front page. It will help you understand the context of your editing.
Requesting Help or Advice
Use the College of Arts & Sciences web team support email asweb@uw.edu for all web-related questions and issue reports. These messages go into our ticketing system so all team members can view them, allowing for timely answers to questions. Do not write directly to the person who trained you.
If you need additional assistance with marketing or fundraising strategies, social media, branding or email newsletters, please contact the marketing and communications team.
Web Editors Email List
After your training you will be added to the asweb-users email list. This is a low volume email list we use to share announcements about the Department Web Framework (server maintenance, new or updated features, requests for feedback). We also occasionally use the list to share helpful resources for web editors.
University Guidelines
As a content editor, you are responsible for complying with guidelines for accessibility, information security, privacy, copyright, records retention, and branding. This applies to any content you create, including images and uploaded documents. Please visit university guidelines for links to relevant policies and guidelines.
Content Management System Key Concepts
The following terms will help you understand the website’s capabilities:
- Drupal 10 software
- Roles and permissions
- Content types
- Views and blocks
Content Types
Content types available to the Editor role on your site include:
- News
- Newsletter
- Page
- Research
Other roles can edit other content like Courses and Profiles.
The Events Calendar is powered by Trumba, the UW’s campus events calendar. For help accessing your Trumba calendar, contact help@uw.edu or visit UW Event Calendar. The A&S web team can only help with issues related to the display of the embedded calendar on your website.
Editing Process and Tools
Log in to the site and look for the toolbar across the top. This toolbar offers shortcuts to common editing tasks. After this training session, you will know how to:
- Add new content
- Edit existing content
- Attach images and media to content
- Avoid images with embedded text (for accessibility and searchability)
- Use the visual text editor
- Apply text formatting options
- Use headings and lists (good for accessibility and search ranking)
- Add links – relative vs. absolute
- Relative on your own site: use search tool
- Absolute for external sites: copy and paste entire URL
- Add files
- Add link then click “Open File Browser”
- Note folder structure within the “documents” folder
- Use categories and tags to group content or control where content appears
- Associate content with related people’s profiles
- View revision history
- Request changes to the main menu by emailing the web team
- When off campus, use the VPN (Husky OnNet) when editing; set server to “All Internet Traffic”